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Undergraduate Advising

Successful completion of an engineering degree requires that you make a series of informed decisions about your future. Advisors are here to help you make the best possible choices in order to help you achieve your educational goals. Academic advising is one of the most important services offered at KU. Advising is not just scheduling classes for the following semester. It also involves discussions about career goals and progressing towards academic and career success.

The advising process is a two way street. When you meet with an advisor you should have some idea of the requirements for your degree interest, bring appropriate resources and materials, be prepared to clarify your interests, abilities and goals and be prepared to ask questions.

Enrollment

Current KU students enroll for their courses twice per academic year. Enrollment for the Spring term begins in late October, enrollment for the Summer and Fall terms begins in late March. Students planning to enroll will first need to meet with an advisor to have their Engineering Advising Hold released. Please review the Advising Procedures, below, for your degree program

When can students start enrolling in courses for Spring 2017?

Students can check online in their Student Services Center to see when their “enrollment appointment” is scheduled (appointment times will be available starting September 29). First, logon to Enroll & Pay with your online ID and password. Click on the Enrollment Dates link below the Student Center menu. This is the time the Registrar’s Office allows you to log in to Enroll & Pay and enroll in your classes. You can also access hold information that has been placed on your record. Any holds (advising, parking, library, immunization, etc.) will need to be cleared before you will be permitted to enroll. Enrollment for Spring classes begins on October 20th. 

Enrollment appointments are scheduled on a staggered basis based on your level: Generally, seniors are first, then juniors, sophomores, and finally freshman. You have up until the start of the next semester to make changes to your schedule, but remember, classes will fill up quickly. 


Undergraduate Enrollment Appointments for Spring 2017

Enrollment Appointment times for Summer and Fall 2017

Undergraduates

Honors Students           March 30 from 8 a.m.-4:30 p.m.

Athletes                        March 30 beginning at 5:00 p.m.

Seniors                         April 4-5

Juniors                         April 7-10

Sophomores                 April 12-14

Freshman                      April 18-21

Non-degree                   April 25

 

Graduates                     March 31-April 3

Non-degree                   April 25

 

Law                              March 31-April 4

Non-degree                  April 4

Summer 2017 Open Enrollment/ Enrollment for all careers begins April 26

Fall 2017 Open Enrollment/Enrollment for GRDL and Law begins April 26

   
   

Readmitted students are given an enrollment time at the end of their level. 

Advising Procedures

Aerospace Engineering

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. Find out who your advisor is by looking at the list on the AE Enrollment & Advising webpage, through your myKU portal, or contact Elizabeth Karr (info below).
  3. Sign-up for an advising appointment with your assigned advisor through MySuccess, accessible through Blackboard or the myKU portal.
  4. Review the AE curriculum guides available at the AE Enrollment & Advising Webpage for required and recommended courses.
  5. Before your advising appointment, prepare these forms and bring them to your advising appointment:
    1. Print your DPR checklist from Enroll and Pay
    2. Fill out a Course Selection Form (pdf, in pencil)
    3. Take a curriculum guide if desired
  6. Just prior to your appointment, stop by the AE office and ask for your file.
  7. After your advising appointment, return your file and your approved Course Selection Form to the front desk in the AE office. If you would like a copy of your Course Selection Form, please make a copy before turning in your form and file.
  8. Your advising hold will be released as soon as possible after returning your Course Selection Form.
  9. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact Elizabeth Karr 785-864-4267 or ekarr@ku.edu

 

Chemical Engineering and Petroleum Engineering

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. You should have received emails and an Academic Notice in the KYou Portal telling you who your faculty advisor is. In addition, this information can be found in the "Academics" tab of the KYou portal. If you need further assistance, visit our front desk in 4163 Learned Hall.
  3. Sign-up for an advising appointment
  4. Review the undergraduate page for current students on the C&PE website for required and recommended courses.
  5. Come to your advising time with:
    1. A current copy of your Degree Progress Report (DPR).
    2. An Enrollment Advising Form (pdf) with course information already filled out. Your long-term Plan of Study should prove useful for this step. If you have not created a Plan of Study, visit with Dawn Shew, dshew@ku.edu, (785) 864-6839, for assistance.
  6. After your advising appointment, return your approved Enrollment Advising Form (pdf) to the front desk in the C&PE office. You will receive a copy of your Enrollment Advising Form.
  7. Your advising hold will be released within 24 hours during main advising time.
  8. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact LaToya Allison (785) 864-6839 or latoya.allison@ku.edu

Civil Engineering and Architectural Engineering

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. Find out who your advisor is by looking at the list posted inside 2150 Learned Hall.
  3. Sign-up for an advising appointment on the calendar on your advisor’s door.
  4. Review the Undergraduate page for current students on the CEAE website for required and recommended courses.
  5. Bring a Course Selection Form (pdf) to your advising appointment
  6. After your advising appointment, return your signed Course Selection Form to Reta Solwa in 2150 Learned Hall.
  7. Your advising hold will be released by the end of the day that you return your signed Course Selection Form.
  8. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact Reta Solwa (785) 864-3766 or rsolwa@ku.edu

Electrical Engineering, Computer Engineering and Computer Science

Advising is scheduled for Thursday, October 13, and Friday, October 14.

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. Find out who your advisor is by checking your email or visiting the EECS Office in 2001 Eaton Hall.
  3. Go to your advisor’s office door and sign-up on the schedule sheet; if you feel that you need more than 15 minutes with your advisor to talk about more than your Fall schedule (for example; transfer credit, long-term degree planning, career advice, etc.), please feel free to sign up for two consecutive time slots. 
  4. Review the Handbook for required and recommended courses. It is located on the Undergraduate page for current students on the EECS website.
  5. Bring your graduation plan and an Academic Planning Form (pdf) to your advising appointment.
  6. After your advising appointment, you will then turn the Academic Planning Form in to the front desk at the EECS Office (2001 Eaton) and your Engineering Advising Hold will be released.
  7. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact Leslee Smithhisler (785) 864-4485 or lksmithh@ku.edu

Note: Please be aware that the department sets aside these two days for enrollment advising appointments. If you absolutely cannot meet during your advisor’s available times on those days, then please send him/her an email to schedule an appointment at some other time. If you are a BSIT student, please contact Sharla Cruse at the Edwards Campus at (913) 897-8623 or scruse@ku.edu.

Engineering Physics

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. Find out who your advisor is by following the guidelines:
    1. If your last name begins with A-K then Professor Steven Hawley is your assigned advisor.
    2. If your last name begins with L-Z then Professor Chris Fischer is your assigned advisor.
  3. Contact your assigned advisor to make an appointment.
  4. Review the undergraduate page for current students on the EPHX website for required and recommended courses.
  5. Your advising hold will be released by your advisor after your appointment.
  6. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact Steve Hawley (785) 864-5098, sahawley@ku.edu or Kim Hubbel (785) 864-4626,khubbel@ku.edu

Mechanical Engineering

Advising is scheduled for specific days.

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. Sign-up for an advising appointment in the Mechanical Engineering office in 3138 Learned Hall.
  3. Specific days have been set aside for advising:
    1. Honors students and athletes - You will be contacted about separate advising sessions.
    2. Juniors and seniors - Tuesday, March 22 in the afternoon and Wednesday, March 23 all day.
    3. Freshmen and sophomores - Thursday, March 31 all day and Friday, April 1 in the morning.
  4. Review the Undergraduate page for current students on the ME website for required and recommended courses.
  5. Your advising hold will be released by the end of the day after your advising appointment.
  6. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact Kate Maisch (785) 864-3181 or k223m620@ku.edu.

Undecided Engineering

In order to sign-up for advising, you will need to follow the steps below:

  1. Refer to the Enrollment Guide on the Registrar’s website.
  2. Sign-up for an advising appointment with Eddie Muñoz or Dr. Lorin Maletsky on MySuccess.
  3. If you have decided on an Engineering major, but are not yet admitted to that department, please fill out a change of major form here.  You will then meet with an advisor in your major department.
  4. Before your advising appointment, review the curriculum for a few majors of interest and have an idea of some courses in which you would like to enroll.
  5. Your advising hold will be released within 48 hours.
  6. Log-in to Enroll & Pay to enroll for selected courses as soon as your enrollment date and time allow you to do so.

If you have any further questions, please contact Eddie Muñoz (785) 864-2931 or emunoz@ku.edu.

Frequently Asked Questions for Advising

What is the “Engineering Advising Hold” that appeared on my record? Why do I have it?
The School of Engineering has a mandatory advising policy. This means that you will be required to meet with your assigned advisor each semester before you are allowed to enroll in classes. The School of Engineering requires advising each semester to ensure you stay on track for graduation. Advising is your opportunity to connect with a mentor in your field. Use this resource.
What is the “No Drop Hold” on my record?
All Engineering students receive a “No Drop Hold” which prevents them from dropping classes online on Enroll & Pay. The Dean’s Office places this hold on Engineering students to prevent them from rashly dropping a class without speaking to their advisor first. If a student does need to drop a class, they need to visit their advisor and fill out a “Schedule Change Form”. This form requires the student's signature, their advisor’s signature, and a Dean’s Stamp (available in Eaton 1). Then the student takes the completed form to the Registrar’s Office (121 Strong Hall) and that office withdraws the student from the class in question; the “No Drop Hold” remains all semester. Need to drop a course? 
How do I find out who my assigned advisor is?
Your advisor assignment may be noted in your myKU Portal. Log on to the myKU Portal and click on “My Progress” then on the “Academics” tab. Your departmental/faculty advisor may be listed under “Academic Advisor(s) for Degree”; if your department/faculty advisor is not listed, look for a communication from your department or call them directly.
Where is my department office?
  • Aerospace – 2120 Learned
  • Architectural or Civil – 2150 Learned
  • Chemical or Petroleum - 4163 Learned
  • Electrical, Computer Engineering or Computer Science – 2001 Eaton
  • Engineering Physics – 1082 Malott
  • Mechanical – 3138 Learned
  • Undecided – 1 Eaton
How do I set up an advising appointment?
Watch for a communication from your department office. Each department does it a little differently, some have you sign up with an advisor outside their door, while others will have you come for a group session. There are specific dates for advising, so plan ahead to get your appointment time set up.
What will happen at my advising appointment?
You will discuss the courses that you need to take for the upcoming session. In addition, you can ask questions about the field of engineering you are going into, about internships, and any struggles you are having with your current classes.
How do I get my hold released?
The department assistants (or sometimes select faculty) will release your hold after your appointment. This can sometimes take a day or so, so you must plan ahead.
When do I enroll?
You need to log into Enroll & Pay and look at your "appointment time" in the student center. This day and time is your first opportunity to enroll in classes. You have up until the start of the next semester to make changes to your schedule, but remember, classes will fill up quickly.
I’ve had my advising appointment and hold released, but I’m having trouble getting into a class I need. What do I do?
Contact the department offering the course (Math department for MATH, Civil Engineering for CE, etc.). If you have trouble getting the classes you need, visit your advisor or come to the Dean’s Office for help.
What if I don’t like my advisor?
Often, you’ll need to stick with this person. The world is full of different personalities and a big part of the field of engineering is working well in groups and adapting to overcome challenges. Your assigned advisor might not be your favorite professor, but you should try to approach the situation as a professional. Occasionally, a change can be made. See your departmental office for help.
What do I need to do for advising?
Students need to review their curriculum guide or undergraduate catalog before the appointment. You should have a good idea what you think you need to take. Look at the upcoming course offerings online at classes.ku.edu to see what will be offered. If it looks like there are conflicts among classes you need, be prepared to ask about this. Come to this meeting with a list of what you’d like to take, and a list of questions for your advisor. Be on time.
I just changed my major or I want to change major, who do I meet with?
Contact the department that you are changing into for advising. You’ll need to let the administrative assistant know that you have recently changed your major so they can request your admission materials from the Dean’s Office. If you haven’t yet completed the paperwork, please do so in the Dean’s Office ASAP.
I want to plan ahead; when is advising each semester?
Advising is always right after fall break and spring break each semester. The Registrar’s Office will publish the schedule of upcoming spring classes in early October and upcoming summer and fall classes in early March at classes.ku.edu.
I want to talk about more than just next semester. I’d like to make a plan to graduate. How do I this?
During the main advising time of each semester it can be tough for the offices to see all of the students. Do your upcoming semester planning with your advisor during the regular advising session, and then ask when you could come back to do more planning for future semesters.
I just met with my advisor, and he/she says that I have an error on my Degree Progress Report (DPR). What do I do?
Your advisor can submit the error online through the Degree Progress Report, or you can print a DPR checklist and indicate the errors. This needs to be submitted to Eddie Munoz in the Engineering Dean's office. It is possible that changes will not be made until the end of the semester.
I want to take courses at another school this summer to transfer back. How do I do this?
You need to first identify the course you want to take and where you want to take it. Then, you’ll want to use the University’s credit transfer system to see if KU will accept the course. If an equivalent KU course is listed, it will transfer to KU. If an equivalent KU course is not listed, or if you aren’t sure, contact your advisor or the Dean's Office. If you want to complete a transfer course during the last 30 credit hours of your degree, you must submit a Request for Exemption to 30 Hour Residency Policy (pdf) to the Dean’s Office. After you’ve completed the course, you need to have your official transcript (with grade of C or better) sent to KU’s Office of Admissions so it can be put on your record.

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